Nexus OS Product Line · Property Management Edition
The command center for the communities you manage.
Nexus OS Manage gives property, HOA, and commercial managers a single connected system for every property, every asset, and every vendor — from the first site walk to the board packet. Know your properties better than anyone who's ever managed them.
Know every asset on every property
Interactive Asset Maps
Walk any property from your desk. Trees, turf, irrigation controllers and zones, hardscape, monuments, amenities — every asset mapped with photos, condition, and complete work history. A custom Marker Studio lets each community brand its own map legend.
Full Tree & Landscape Inventory
Purpose-built for green assets: species (with AI identification from a photo), DBH, health rating, and per-tree service records. Tens of thousands of trees already inventoried and color-coded across client communities.
Irrigation, Down to the Zone
Controllers, valves, and zones modeled the way your landscaper thinks — so a failed valve on the map becomes a precise, photo-documented work order instead of a vague email thread.
Reserve Planning
Tie reserve components to the real assets behind them. Track useful life and replacement outlooks from the same inventory your inspections keep current — no more stale reserve spreadsheets.
Inspections that run themselves
Guided Field Flows
Purpose-built mobile flows for landscape, irrigation, tree, and general site inspections — required fields enforced, photos attached in place, nothing missed.
AI at Point of Capture
Snap a photo and the system reads it — species, visible issues, and agronomic context — drafting findings for your inspector to confirm, right in the field.
Board-Ready Reports
Beautiful branded PDF reports with maps and photo evidence — with an audience mode that rewords the same facts for internal teams vs. boards and owners.
One inspection → many actions
Every finding gets routed, not filed. From a single completed inspection, dispatch each item down its own lane — and track it to closure with photos flowing back into the next report automatically.
From work order to board packet — connected
Work Orders with Teeth
Checklists, priorities, locations pinned to the map, and multi-visit tracking for jobs that take more than one trip. Every completed task is stamped into the asset's permanent history.
Vendor Oversight
Give each vendor a scoped login that shows only their assigned work. Collect completion photos and keep every community's vendor performance on the record.
Record → Transcribe → Minutes
Record board and site meetings on your phone. AI transcription with speaker identification turns hours of audio into clean, searchable minutes with decisions and action items called out.
Client & Board Portal
Owners and board members get their own portal — scoped per contact to exactly the properties they should see — with shared reports, live shareable PDF links, and self-serve payments.
The money side, handled
Proposals & E-Sign
Branded proposals with AI-drafted descriptions, electronic signature, and line-by-line partial acceptance — approve the tree work now, defer the hardscape to next season.
Invoicing & Payments
Turn approved work into invoices and take payment online through Stripe. Statements and receivables tracking keep every community's balance current.
Your Brand, Your Domain
Client-facing email — reports, proposals, invoices — sends from your own domain, not a generic address. Every touchpoint looks like your firm, because it is.
Built for trust
Row-Level Security
Every community's data is isolated at the database level. Managers, staff, vendors, and owners each see exactly what their role permits — nothing more.
Fast in the Field
A native mobile app built for real field conditions — big photo capture, guided steps, and resilient sync when coverage drops at the back of the property.
Instant Everywhere
Capture in the field, see it in the office the same second. One live system means the Monday report is already written by Friday afternoon.
Up and running in 30 days
Map & Inventory
We import your properties and build the asset inventory with you — down to the trees and irrigation zones.
Inspections Live
Your team runs its first guided inspections in the field, and the first branded reports go out.
Vendors & Work Orders
Vendors get scoped logins, open items move onto the board, and work history starts accruing.
Boards & Portal
Client portal opens, board packets ship from live data, and the old spreadsheets retire.
Bring Nexus OS Manage to your portfolio
We'll walk one of your real properties and show you what connected management looks like.